If you are buying or selling a home in Hawthorn Glen/Farms, we look forward to welcoming and working with all potential buyers to our community. We are a covenant-community, therefore, you’re closing authority needs to request a closing letter to be part of your legal closing proceedings. Membership in the Association is mandatory. Our yearly dues ($400 – as of 1/1/2025) may be prorated at the time of closing based on the time remaining in the calendar year. This and any other associated costs can be provided to you by contacting our property management company, Homeside Properties, Inc.

Mortgage & Title Company Tools

🧾 Core HOA Documents (Standard Downloads)

• Covenants, Conditions & Restrictions (CC&Rs)

• Bylaws

• Articles of Incorporation

• Architectural Guidelines

• Rules & Regulations

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💼 Closing & Transfer Information

• Estoppel Certificate Request Form (aka HOA Status Letter)

• HOA Dues/Assessment Payoff Request

• Homeowner Transfer Form

• Resale Disclosure Package (often required in Georgia)

• Lien Release Request Instructions (if applicable)

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🏷️ Fee Schedule

• Transfer fee

• Capital contribution/initiation fee

• Estoppel/Status letter fee

• Rush processing fee (if applicable)

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📇 HOA Contact & Billing Info

• HOA Management Company contact info

• HOA Treasurer or Closing Contact

• W-9 Form for HOA (used for tax processing)

• Mailing address for dues payments

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🧠 FAQs for Lenders & Title Companies

• What’s the annual assessment amount?

• Are there any special assessments currently?

• Is the HOA litigation involved or under investigation?

• What insurance policies does the HOA maintain?

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“Please allow 5–7 business days for document processing. For urgent requests, contact our HOA closing coordinator at [email/phone].”